Council adopts updated travel policy to standardize approvals and per-diem rules
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Summary
The council adopted a revised city travel policy that sets approval steps, budgets travel in advance, and aligns per-diem with GSA rates; staff will provide training and post materials on the city intranet.
The Mineral Wells City Council unanimously adopted a revised city travel policy intended to standardize approvals, per-diem allowances and expense documentation for local and out‑of‑town travel.
City staff told the council the policy clarifies roles and responsibilities for travelers, department heads and finance staff; requires prior approval and that travel be included in department budgets; sets General Services Administration (GSA) per‑diem rates for meals and incidentals; and specifies hotel maximums and acceptable transportation modes. If approved, staff scheduled training for the end of the month and will make policy materials available on the city’s internal hub.
Why it matters: staff said the changes promote transparency and continuity in business processes and improve internal controls over travel expenses.
Council action: the resolution adopting the travel policy passed 7–0. Staff said department heads and other stakeholders had opportunities to review the draft and provided clarifying comments on process steps.
Ending: staff will implement training and update the employee resources page with the new policy language and procedures.