Mineral Wells council adopts procurement-card policy to implement new JPMorgan Chase contract

The Mineral Wells City Council voted unanimously to adopt a procurement card policy that implements the city’s recently approved contract with JPMorgan Chase. The resolution was approved 7-0 at the council’s August meeting.

The policy establishes roles and responsibilities for cardholders, department heads and finance staff and sets default transaction limits—$1,500 per transaction or $5,000 per month—subject to department-head adjustments. It also uses merchant category (MCC) codes to block purchases from unauthorized business types and lists prohibited uses. The policy includes an emergency procedure to allow card use when the city activates its emergency operations center.

City finance staff told the council the policy will be published on the employee hub alongside an executive summary and required forms. The rollout will begin with a limited pilot to test transaction imports and system functionality before full deployment. Finance staff said department heads were consulted during drafting and that feedback has been incorporated into the version approved by council.

Council members asked procedural questions about limits and thanked staff for the work; no motions to amend the policy were offered. The council’s motion to adopt the resolution carried 7-0.

The policy implements the JPMorgan Chase procurement-card contract the council approved at a prior meeting; staff said the contract and the accompanying policy are intended to give departments a controlled purchase option while reducing administrative friction.