The Mineral Wells City Council unanimously approved a procurement card policy that implements the city’s recently approved contract with JPMorgan Chase and sets internal controls and default limits for card use.

Finance staff told the council the policy defines roles and responsibilities for cardholders, department heads and finance, establishes key processes and applies merchant category code (MCC) restrictions to block unauthorized business types. Staff said the policy sets a default single‑transaction limit of $1,500 (with an alternative default monthly limit of $5,000 that can be adjusted by department head request) and includes a list of prohibited uses.

Why it matters: A procurement card program is intended to streamline certain low‑dollar transactions while preserving internal controls. The council heard that the city created an employee hub page with the policy, executive summary and forms, and that the rollout will begin with a limited pilot to test transaction importing before full deployment.

Emergency operations: The policy also includes a mechanism for procurement card use if the emergency operations center is activated, allowing operational purchases during emergencies within defined controls.

Council action: Following presentation, a council member moved to approve the procurement card policy and adopting resolution; the motion passed 7–0. Finance staff thanked department heads for feedback incorporated into the draft.