Wichita County Commissioners Court on Tuesday approved a $99,480 quote to convert district clerk microfiche to digital images, a project the district clerk said will preserve at‑risk records.

District Clerk Leslie Manning told the court the records include old microfiche stored in a filing cabinet and warned the film can deteriorate if not preserved. Manning said the accepted quote covers approximately 1,900,000 images and the vendor will deliver the files on drives and can upload them into the county’s Odyssey system if requested; Manning said she preferred receiving drives so the office can link images to cases in house.

Commissioners also amended the funding line at the clerk’s request: the court approved payment from Fund 237 (district clerk records management fund) rather than department 430. Manning and county staff explained the fund is fee‑based and dedicated for records management; the court recorded that the district clerk’s account held about $261,000 prior to the purchase and that the purchase will reduce that balance to roughly $160,000.

The motion to approve the Allied States Cooperative / eDoc Tech quote was made, amended to Fund 237, and carried by a 5‑0 vote. Manning said the digitization vendor estimated the conversion would take a “couple of months,” and that linking images into Odyssey could be done internally but would be a larger, multi‑year undertaking if applied to all archived materials.