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Student activity funds healthy overall; Lincoln Way East yearbook account shows timing‑driven negative balance
Summary
The Lincoln Way Board of Education accepted the student activity report showing a $2,109,835 fund balance while staff flagged timing‑driven negative accounts and a $13,000 overage in Lincoln Way East’s yearbook account.
The Lincoln Way Board of Education accepted the student activity summary for the month ended Feb. 28, 2025, showing a fund balance of $2,109,835, with revenues of $299,279 and expenditures of $542,864. District staff said several accounts were temporarily negative because of timing: payments for yearbooks, deposits for proms and spring fundraising were recorded earlier than associated sales receipts.
District staff highlighted a $13,000 negative balance in Lincoln Way East’s yearbook account. Staff explained the school made its second invoice payment for the 2024–25 yearbooks earlier than in prior years and that, for a period, some yearbooks had been sold at a price slightly below cost after an earlier multi‑year pricing approach. The yearbook sponsor has supplied cost data and staff said sales for the current year, plus planned sales during registration, should reduce or eliminate the overage; the district may use built‑up balances or perform a one‑time transfer if necessary.
Board members asked whether yearbooks are purchased upfront at all schools; staff confirmed yearbooks are purchased at registration districtwide and that the timing issue is isolated to Lincoln Way East. After discussion, the student activity account summary was approved unanimously.
