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Board approves TCP timeclock agreement pending funding source and annual term
Summary
Commissioners authorized Acting County Administrator Harden to execute a TCP timeclock and workforce management agreement provided funding is identified and the contract is structured as an annual agreement rather than a 36-month term.
Charlton County commissioners authorized Acting County Administrator Rebecca Harden to execute an agreement with TCP for an employee timeclock and workforce management system, contingent on Harden identifying an appropriate funding source and changing the contract to an annual termination-and-renewal format.
Acting Administrator Harden told the board the county currently uses two timeclocks and EMS already uses TCP for scheduling and timeclock services. She said she was “unsure of the funding source” for a countywide implementation. Commissioners approved a motion that required Harden to find funding before executing the agreement and to ensure the contract is annual rather than a 36-month term; Commissioner Jesse Crews updated his motion to include the annual-agreement stipulation and Commissioner James Everett seconded. The motion carried unanimously.
Why it matters: the system would unify timekeeping and workforce scheduling across departments; funding and contract length affect the county’s budgetary commitments and flexibility.
Details: The software has a 16-week implementation process. Harden said that if the county wants the system to go live Jan. 1, 2026, the implementation would need to start soon. Commissioner Everett asked whether TCP would prorate since the county already pays for some services; Harden said she would follow up. County Attorney John Adams recommended changing the 36-month term to an annual renewal instead for more flexibility.
