At a town meeting, participants confirmed the process for serving ordinance‑violation notices: a staff member will photograph the violation, an employee will sign the complaint document, and notices for items that must be abated will be mailed by certified mail.

The procedure matters because certified mail is required for abatement notices and establishes formal service. "You go take a picture and someone signs the document and you mail them," said Speaker 1, describing the agreed procedure.

Discussion referenced a recent test of the process: "Actually, BJ did that for me on Friday, which was the date for that," Speaker 1 said, noting that BJ carried out the photo documentation. Meeting participants clarified that it is acceptable for a town employee to confirm that an issue has not been corrected; those complaints should be signed and then mailed. Participants said Lendy handles mailing and that items slated for abatement must be sent by certified mail. "Things that are going to be abated have to be mailed certified," Speaker 1 said.

No formal vote was recorded on the notice process during the discussion. Participants agreed the notices need to be prepared and distributed this month. "So, anyway, we do need to get the notices out for this month," Speaker 3 said.

Officials and staff also noted they would revisit the written materials (an earlier email and attachments) at a later date if needed. The meeting did not record a change to any ordinance or adoption of a new policy; the discussion confirmed operational steps for issuing existing notices and the signatures and mailing method to be used.