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Harlem UD 122 board approves calendar, policies, bids and payables; board records multiple routine votes
Summary
At its meeting the Harlem UD 122 board approved the 2025‑26 district calendar, second reading of policy updates, release of redacted closed‑session minutes, surplus property resolution, and awarded a parking‑lot improvement bid; the district also approved payables and personnel changes.
The Harlem UD 122 school board approved a set of routine and capital items, including the 2025‑26 district calendar, policy updates, the release of redacted closed‑session minutes, a surplus‑property resolution, a parking‑lot improvement contract and the period’s bills and payroll.
Board members voted to adopt the district calendar for the 2025‑26 school year after staff said the calendar had been developed in consultation with the union as required by the collective bargaining agreement. Administrators told the board the calendar front‑loads professional development time to allow teachers additional preparation for an updated ELA curriculum.
The board approved a second reading of policy updates from Jan. 13, 2025, and voted to release redacted closed‑session minutes covering July 1, 2024, through Dec. 31, 2024.
On facilities work, the board approved a resolution to clear surplus property at Olson Park Elementary and awarded the bid for parking‑lot improvements at Olson Park Elementary and Harlem Middle School to Stenstrom Excavating & Blacktop for a base bid of $439,990 plus alternate 1 of $11,298, for a total contract cost of $451,288. Staff said alternate 1 would connect dry wells in the parking lot to the street to improve drainage; an alternate for a new basketball court at the middle school was included in the design estimate for information but was not recommended for award at this time.
The board approved payables for the period with total expenditures of $4,226,086.39. The district reported one payroll of $3,541,594.98 in the period. Fund breakdowns provided during the meeting showed the education fund paid $3,614,482.59; operations and maintenance paid $203,684.46; transportation paid $213,544.07; the IMRF/Social Security fund paid $123,616.12; and the capital projects fund paid $70,759.15.
The board also approved a personnel agenda that the superintendent presented: nine resignations, two transfers, two leaves of absence, six employments and one federation bank request were listed on the personnel consent agenda.
Votes at a glance: • Motion to approve minutes (regular and closed for 02/10/2024) — approved by voice/roll call. • Motion to approve payables and payroll (total expenditures $4,226,086.39; payroll $3,541,594.98) — approved by roll call. • Motion to declare surplus property at Olson Park Elementary — approved by roll call. • Motion to approve 2025‑26 district calendar — approved by roll call. • Motion to approve second reading of policy updates (01/13/2025) — approved by roll call. • Motion to release redacted closed session minutes (07/01/2024–12/31/2024) — approved by roll call. • Motion to award bid for parking lot improvements (Olson Park Elementary & Harlem Middle School) to Stenstrom Excavating & Blacktop — approved by roll call; base bid $439,990; alternate 1 $11,298; total $451,288. • Motion to approve personnel agenda (9 resignations; 2 transfers; 2 leaves; 6 employments; 1 federation bank request) — approved.
The meeting also recorded two public FOIA requests submitted in February asking for personnel and leave records and for educator information; administrators acknowledged the requests and said staff would respond under FOIA timelines.
No contested votes or roll‑call no votes were recorded in the meeting transcript for the motions above; all motions presented were approved.
The board scheduled its next regular meeting for March 17, 2025 at 6 p.m.
