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County emergency manager leads training on personnel policy, SOPs, and timecard rules
Summary
Rebecca Squires of Emergency Management led a department-head training covering county personnel policy, standard operating procedures, timecard and comp-time rules, and the county's new mass notification system (OnSolve/Code Red).
Rebecca Squires, director of Jefferson County Emergency Management, led a department-head training session on countywide personnel policies, standard operating procedures (SOPs) and payroll/timekeeping rules.
Squires said the county personnel policy is the primary governing document for employee conduct, hiring, separation and benefits and urged supervisors to refer to the personnel policy first. "Second only to statute, the personnel policy rules them all," Squires said. She reminded attendees that personnel policies and SOPs are available in the employees-only section of the county website and encouraged supervisors to take photos of the handout distributed at the meeting.
Squires reviewed timecard and comp-time rules. She told supervisors that timecards must be submitted to payroll by noon on Monday and emphasized that timecards should reflect "hours that employee actually worked." She reminded managers that comp time is a liability and that "if the comp time balance is over 40, they must take comp time first," noting the legal cap: "the max cap for comp time is 240 hours. After that, we have to, by law, pay it out."
Squires also covered SOP topics: fixed assets, acquisition and disposition of county property, claim procedures, key control, vehicle use, system/IT rules and how to place items on the commissioner's agenda. She urged departments that lack written policies to document them, and pointed attendees to the Idaho Association of Counties records-retention manual and the Idaho attorney general's open-meeting manual as resources.
In emergency-management updates, Squires said the county has implemented a new mass-notification system, OnSolve (CodeRed), and asked all employees to sign up: "Please make sure that you as an individual are signed up." She also noted the county is coordinating wildfire-preparedness planning with the Idaho Department of Lands and distributing homeowner wildfire-defensible-space guides to the public.
Ending: Department heads asked for future training on records retention; Squires and commissioners agreed to schedule follow-up sessions focused on records.
