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County staff discuss Form 75 fuel-tax refunds and lodging tax exemption process
Summary
Commissioners and staff discussed how to process fuel-tax refunds (Form 75) and lodging tax exemptions for travel to Boise, and recommended training and having exemption forms available for traveling employees.
Commissioners and county staff discussed the Form 75 process for fuel-tax refunds and the lodging-tax exemption paperwork employees must complete when attending events in Boise. Staff explained the Form 75 lets the county reclaim fuel tax charged on purchases when the county is tax-exempt.
County staff said lodging tax exemptions in Boise require an ST-103 exemption form to be submitted for each individual even if the lodging charges appear on a single bill. The commissioners said the county’s travelers were sometimes not completing the exemption forms at registration and recommended keeping ST-103 forms on hand and training department heads and employees who travel.
The group also discussed a per-diem/expense claim that may need revision before payment (identified as Chase’s claim); commissioners asked staff to exclude that item from approval until it was corrected. Staff recommended a short training session and making exemption forms available in the clerk’s or travel office so employees can present them when checking into motels.
No formal motion was taken on policy changes during the meeting; staff were instructed to return with a policy proposal and to coordinate training with the sheriff’s office because the sheriff’s travel accounts represent a significant portion of reimbursable travel.
