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Jefferson County adopts resolution authorizing destruction of specified county records
Summary
The Board of Jefferson County Commissioners approved Resolution 2025-08 to destroy original paper records that have met retention requirements, citing Idaho Code and county retention policy.
The Board of Jefferson County Commissioners on an undisclosed January date approved Resolution 2025-08 authorizing the destruction of original paper records that have met the county's minimum retention period.
The resolution says the records to be destroyed are not required to be retained as permanent records and that the minimum retention period in the county schedule has passed. It cites review by the Idaho State Historical Society when required and reference to Idaho Code 31-8-71 and the county's record retention schedule adopted Jan. 19, 2021.
The resolution lists examples of records slated for destruction, including 2019 payroll records, personal files of employees terminated five or more years ago, and a sheriff's payroll audit covering April 6, 2012, through Nov. 28, 2014. The text as read to the meeting described those items and said the destruction will occur under the supervision of the Board of County Commissioners.
Commissioners moved and seconded the measure and recorded it as adopted. The meeting minutes show the resolution was "adopted and approved" in January 2025.
Why it matters: adopting a records-destruction resolution is a routine records-management action but carries legal and archival consequences; the resolution cites compliance steps intended to ensure the county meets state law and historical‑society review where required.
The county clerk will supervise the physical destruction list and retain documentation that the listed items met the retention schedule before disposal.
