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Police CAD/RMS upgrade budget increased after committee review to cover data conversion and hosting
Summary
The budget committee agreed to add approximately $332,172 to the police CAD/RMS upgrade line to cover data conversion, hosting upgrades and initial rollout costs; staff said the overall project total is about $903,094 and that the city is coordinating with Mid Columbia Fire and Rescue and Klickitat County for shared elements.
The budget committee added funding to cover overruns and final implementation costs of a multijurisdictional CAD/RMS upgrade for the police department.
Staff presented the project total — roughly $903,094 — and explained that the budget originally included $632,000. The difference reflects additional costs for data conversion, hosting upgrades and other implementation costs discovered during procurement and vendor negotiation. The committee directed staff to add $332,172 to the police budget for the project; staff said the added first-year cost will be covered by the citys general fund reserves.
Staff also described the collaborative nature of the procurement: the upgrade is being coordinated with Mid Columbia Fire and Rescue and other partners who will share hosting and data-conversion elements. Committee members expressed support for completing the upgrade, citing records reliability and interoperability benefits for 911 and emergency response.
Staff flagged that ongoing operational or hosting costs will be part of future-year budgets and interagency cost-sharing agreements. The committee approved the overall amended FY25-26 budget (including this change) at the conclusion of the session.
