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Police present CAD/RMS upgrade plan with Wasco County partnership; no council action requested
Summary
The Dallas Police Department and Wasco County described plans for a joint computer-aided dispatch and records-management system. Staff outlined budget estimates, cost-sharing, risks, and a likely project timeline; council discussion raised training, video monitoring, and interagency data interfaces.
Chief Tom Worthy and Krista Silver updated the council on a planned computer-aided dispatch (CAD) and records management system (RMS) project in partnership with Wasco County and Mid Columbia Fire and Rescue. The presentation was informational; no council action was requested.
Chief Worthy said the city's existing CAD and RMS are severely outdated and that a modern integrated system would improve dispatch operations, officer situational awareness and records handling. "Our software is very antiquated and dated," Worthy said. He described the systems as used day-to-day for call intake, resource assignment and report writing and emphasized the integration benefits between CAD and RMS.
Worthy described the procurement: Wasco County issued an RFP on behalf of partners, intends to be contract holder, and the preferred vendor (not yet under contract) would ideally supply both CAD and RMS. Key budget figures presented included an initial equipment-fund contribution of $385,000 from the 9-1-1 equipment fund, vendor software and services estimated at $184,999, ADCOM project support budgeted at $25,000, a provisional $20,000 for a CAD/RMS change order, and $10,000 for data migration, producing a stated project-year total of $239,999 for the city-side software and conversion items. Worthy also cited a separate 9-1-1 services agreement amount of $428,867 to cover dispatch operations costs.
Worthy and councilors discussed cost-sharing and operations: over a three-year rolling average, the Dallas Police Department pays 61.6% of dispatch operational costs, Wasco County 26.3% and Mid Columbia Fire and Rescue 12.1%. Worthy said RMS licensing costs would be split equally between the city and Wasco County; Mid Columbia Fire and Rescue would contribute to the CAD portion only. He also described risk mitigation steps: contracting project management support (Adcom) and working closely with county IT for in-house data migration.
Councilors asked about training, interoperability with city IT, and the potential for centralized video monitoring. Worthy said end-user training is included in the project plan and that Wasco County IT will host the system outside the city's network. He noted interfaces to state law enforcement data and NCIC are dependencies that could delay timelines. Council discussion raised certification benefits and prosecution support from improved data collection and storage.
The presentation closed as an update; staff indicated they expect to return with contract details and more definitive costs once the county completes procurement and a preferred vendor is selected.
