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Council approves Jacobs contract amendment to buy SCADA materials; staff figures show two contract totals in record
Summary
Council authorized an amendment to the Jacobs Engineering contract to purchase materials and software for the Wicks Water Treatment Plant SCADA upgrade (amendment $295,156). Staff presentation and the motion included inconsistent total-contract figures on the record; council approved the amendment unanimously.
The Dalles City Council on March 10 authorized an amendment to the Jacobs Engineering Group engineering services contract to allow Jacobs to purchase materials and software for the city's SCADA system upgrade at the Wicks Water Treatment Plant. Staff presented the amendment amount as not to exceed $295,156, and the council approved the amendment unanimously.
Public Works staff member McCabe told council the amendment covers the purchase of materials and software for phase 1 of the SCADA upgrade. McCabe said Jacobs, who is the incumbent engineering contractor, could procure materials at a lower net cost (about $26,990.16 less) than the city could obtain directly. He said the amendment increases the original contract beyond the city manager's administrative change limit, requiring council approval.
In McCabe's presentation he stated the proposed amendment would add $295,156 to an original contract of $1,035,691, producing "a total contract price of $1,330,847." During the motion to authorize the amendment, Councilor McLaughlin recited the amendment amount ($295,156) but stated a different total contract price ($1,000,338.47). The record therefore contains two conflicting totals for the post-amendment contract; staff did not correct the discrepancy on the meeting record.
Councilor McLaughlin moved the amendment; Councilor Randall seconded. The motion passed with an affirmative voice vote and no recorded dissents.
Staff said the project is funded from the water reserve fund (Fund 53). McCabe told council the adopted 2024-25 budget included $750,000 for the project and that additional funds are proposed in the upcoming 2025-26 budget (he cited $1,200,000) to complete the work. McCabe reported $205,229.20 had been spent to date on the project. He said the amendment raises the contract amendment percentage above the administrative 25% threshold to approximately 28.5%, which is why the matter came to council for approval.
The council voted to authorize the amendment; staff will proceed with the contract change and material procurement.
