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Tazewell County treasurer outlines tax collection, reconciliation and new tax-sale process
Summary
Treasurer Clark described day-to-day operations, reconciliation of 84 bank statements, $286 million in real estate tax revenue this year, and a planned change to the tax-sale process to reduce vendor computer fees.
The county treasurer provided the board with an overview of office operations, internal controls and planned changes to the annual tax-sale process.
"Our day-to-day operations include the recording and depositing of county revenue," Treasurer Clark said, noting staff roles and the county’s cash-management and accounting systems. Clark said the treasurer’s office uses a cash management system (referred to in the transcript as Zobrio) and the MIP accounting program and reconciles roughly 84 bank statements monthly across county funds.
Clark said about 65,000 real estate tax bills are mailed in April and the office expects about $286,000,000 in real estate tax revenue this year. The treasurer is statutorily required to distribute collections to 165 taxing districts every 30 days after the first installment due date.
Clark described tax-sale mechanics: registered tax buyers pay delinquent taxes, fees and penalties and bid on interest rates to be returned by the homeowner, with rates from 0% to 9%. To reduce costs and speed the sale, Clark said the office will try a new electronic process called "Grama 2," which will give buyers weekly lists in October and use a key-fob system that reduces per-computer fees and automates tie-breaks among identical bids.
The treasurer also covered investments, journal entries, check printing and segregation of duties used to reduce fraud risk. The presentation was informational; no formal board action on tax-sale procedures was recorded in the transcript.
