The Town Stormwater Board met Aug. 13, 2025, and voted 2-0 to approve the July voucher packet after staff described payroll-benefit allocation errors and appropriation shortfalls that produced negative balances in several line items. The vote followed review of the month-to-date financial report and staff explanations of specific corrections that remain under reconciling.

Board members Michael Hendrickson and Dennis (surname not specified) voted to approve the minutes from July and the voucher packet. Staff noted a correction tied to benefits that should have been moved when positions were reclassified, producing an $18,750 budget correction tied to how retirement/benefits were charged to stormwater labor accounts. The financial report showed a current fund balance reported as $1,133,206, month-to-date revenue of $73,861.60, total disbursed this voucher cycle of $27,979.80, and $2,995.27 in interest credited to the stormwater account for the month.

Why it matters: the corrections affect how personnel costs and some department charges are charged across funds and could require additional appropriations or intra-budget transfers to clear negative line items.

Board discussion and staff explanation: Finance staff (identified in the meeting as Carmen) explained that when a salary ordinance moved positions among departments the clerk/treasurer office did not have benefits properly reassigned in the payroll system; staff calculated an 11.2% benefits curve applied to affected salaries that produced the $18,750 figure and said payroll is being corrected. Carmen also described a historical billing issue: a legal bill dated 01/31/2025 that was actually for services in 2024 was paid out of the 2025 budget and contributed to a negative legal line. Staff said printing and advertising showed a 167% negative appropriation because of recent branding work (new logos and vehicle wraps) and will require an additional appropriation or a transfer to cover the expense. Other miscellaneous reimbursement and reconciliation items remain under adjustment, and staff said municipal accounting will continue reconciling and notify the board once corrections are posted.

Formal action: A motion to accept the voucher packet was made and seconded during the meeting and passed on a roll call of two in favor, zero opposed. The minutes from the July 9, 2025 meeting were also approved by the same margin. The record does not show the names of the motion mover and seconder.

Next steps and context: Staff said the normal follow-up is either to request additional appropriations from the board if negative balances persist or to reassign expenditures within the budget to cover overruns. Staff committed to providing follow-up information to the board after municipal accounting posts reconciliation adjustments.

Ending: No public comments were recorded on financial items. The board moved on to operational reports after approving the vouchers and the meeting adjourned later the same day.