Monroe County commissioners approve Aug. 7 claims and payroll in hybrid session, plan ratification next week
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Summary
The Monroe County Board of Commissioners voted 2-0 on Aug. 7 to approve accounts payable and payroll dockets totaling about $5.37 million in a hybrid meeting limited to claims and emergencies; county staff said the State Board of Accounts and the Public Access Counselor advised the format and recommended ratification at the next in-person quorum.
Monroe County commissioners voted 2-0 on Aug. 7 to approve the county ccounts payable docket for Aug. 7 and the payroll docket for Aug. 8 after holding a hybrid meeting limited to claims and emergency items.
The auditor nnounced that "The accounts payable claims docket for 08/07/2025 totals $3,074,268.18. This includes all emergency claims and adjustments. The payroll docket for 08/08/2025 includes $1,612,193.39 in direct costs, and the remaining $685,580.17 were for indirect costs for a grand total of $2,297,773.56," and the board approved the dockets by roll call, with Commissioner Thomas voting yes and Commissioner Madera voting yes.
County staff explained the limited agenda and hybrid format was taken to ensure vendors were paid while the board lacked an in-person quorum. In a presentation to the board, a staff member said, "Last week, we we realized that we were not going to have an in person quorum for this meeting today and that we we had claims that needed to be processed. So I reached out to the state board of accounts and the public access counselor, to see how we could resolve this issue and get our vendors paid. They talking to state board of accounts and and the public access council kind of confirmed that this was appropriate course. They recommended we had a meeting with 1 hybrid member and 1 in person member, to approve the claims." The staff member added that the advisors "fully recommended that we only deal with claims and emergency items at this meeting, so that's why we're only having claims on the agenda."
After discussion and no public comment, the auditor's office representative called the roll and recorded the 2-0 vote to approve claims. Commissioners said they will reconvene with an in-person quorum at the next scheduled meeting to ratify actions taken in the hybrid session. The board noted the next meeting date as Thursday, Aug. 14, at 10 a.m., in the NET U Hill Room.
The action approved the payment dockets; no other policy items or ordinances were discussed or adopted during this session.
"I can go ahead and jump in and make the motion to approve, the claims accounts payable 08/07/2025 and payroll 08/08/2025," said Commissioner Madera, and Commissioner Thomas seconded and voted yes when the roll was called.