Commission asks staff to study repairs for Monroe Hall and set policy for Welcome Center use

Sanford commissioners directed staff Aug. 25 to pursue repairs at Monroe Hall and to create a policy for community groups that want to use the Sanford Welcome/Information Center after business hours.

Commissioners said Monroe Hall has been underused and stalled while procurement and RFP processes proceeded; staff recalled a prior estimate that Synergy would perform repairs for about $35,000–$40,000 but said that number may need updating. The commission signaled consensus to pursue repair funding and bring Monroe Hall back into active use, including potential programming and rental options.

Separately, commissioners discussed informal after‑hours use of the Welcome Center by community groups. Several speakers said ad hoc arrangements have allowed some organizations (including the Ritz Theatre) to use the space without formal agreements, and commissioners asked staff to draft a standard policy clarifying when groups can use the facility, staffing responsibilities, and whether a fee or permit should be required.

Staff agreed to follow up with cost estimates for Monroe Hall repairs, an updated procurement path if needed, and a proposed Welcome Center use policy for a future meeting. Commissioners said they wanted a documented policy rather than ad hoc approvals to ensure consistent treatment and to protect city assets.

Ending: Staff will return with repair cost verification, procurement recommendations for Monroe Hall, and a draft policy about community use of the Welcome/Information Center.