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Board approves SHIP closeout report showing program activity, staff flagged unclear figures
Summary
The Neighborhood and Affordable Housing Advisory Board approved the State Housing Initiatives Partnership closeout report for program year 2022–23; staff summarized activities and households served but some expenditure figures in the presentation were unclear in the record.
The Neighborhood and Affordable Housing Advisory Board on Sept. 9 approved the City of Clearwater’s State Housing Initiatives Partnership (SHIP) closeout report for program year 2022–23 after a staff presentation that summarized activities, households served and several account balances. The approval occurred by motion and voice vote during the board’s regular meeting in City Council Chambers.
The report, presented by Terry Malcolm Smith, housing coordinator, said SHIP funds are distributed to qualifying local governments from documentary-stamp revenues under the state’s housing program and that grantees are encouraged to structure assistance as loans where possible so repayments create program income. Smith told the board the report details the strategies funded, the number of households served and demographic information for program beneficiaries. Smith said the closeout covers expenditures, encumbrances and that the report is submitted electronically to the state by Sept. 15.
The nut graf: The SHIP program is the city’s dedicated state-funded vehicle for purchase assistance, rehabilitation and new construction. Approving the closeout report is a required administrative step that certifies how the city expended or encumbered SHIP allocations for the year and enables state reconciliation of local program activity.
Smith reported the report shows the city assisted 25 families during the closeout year and provided several account-level figures during the presentation, including program income, administration and carryover balances. The presentation named program income of $772,005.74, a prior-year negative carryover of $6,653.72 and a program administration total of $151,004.21; staff said a positive balance of $7,009.59 will carry into fiscal year 2023–24 and be closed out next year. Smith also described the types of activities funded: purchase assistance/closing-cost aid, new construction of single-family units, owner-occupied rehabilitation and rental rehabilitation.
Board Chair Robin Field asked for public comment and, hearing none, called for the motion to approve the SHIP closeout report. An unnamed board member moved approval and a second was recorded; the board approved the report by voice vote.
Ending: Board members did not request additional action beyond approval. Smith noted the report would be submitted to the state as required; no follow-up assignment or further board direction was recorded. The board’s next meeting is scheduled for Oct. 14 at 9 a.m. in City Council Chambers.
