Warren County's Personnel Administration committee voted July 31 to adopt a comprehensive countywide employee time, attendance and approval policy and to rescind an earlier, narrower timekeeping policy approved earlier in 2025.
County attorney staff and risk-and-safety committee members said the new policy consolidates prior informal practices into a single written standard intended to ensure accurate capture of employee time, compliance with federal and state labor laws, and adherence to generally accepted accounting principles. The treasurer's office participated in drafting because of its role in payroll approval and payment.
The policy establishes that department heads or their designees have authority to determine when employees work and requires departments to maintain accurate records for on-call, after-hours and holiday work. Committee members discussed rollout and employee acknowledgement: staff said policies will be uploaded to the county's central policy and records system and that an electronic module is being beta-tested to allow employees to review and certify applicable policies from their workstations. Staff cautioned that not every policy requires employee signature; sign-off depends on the policy's content and relevant federal or state requirements.
The committee moved and approved the policy by voice vote and then approved a related resolution to rescind the prior timekeeping-approval-management policy so the new, consolidated policy is the controlling document.
The committee asked staff to follow up on implementation steps and timing for employee notification and sign-off where required.