Board members raised concerns that coaches and staff had relied on text messages to notify students and families of practice and game delays, and they asked for a clearer, districtwide approach. "The coaches normally text the kids, and that's how it is found out... they have to put out a daily communication," a board member said, urging the district to ensure families receive consistent official notices. The presenter agreed and said staff would "work with Jeff" and reiterate expectations to coaches that official communications go through district channels.

Staff recommended using ParentSquare for parent notifications and Schoology for student notices; they emphasized that not all students or parents use social media and that the district will need broader communication plans to avoid parents missing time-sensitive updates, such as canceled practice pickups. Staff did not propose a separate board policy during the meeting but said communications would be reviewed and discussed further at the next board meeting.