Board directs staff to draft RFP for organizational study after trustee request

The Village Board voted 6–1 to direct staff to work with the Strategic Initiatives Committee to develop a request-for-proposal (RFP) for an organizational study after a trustee requested a review of village operations. The motion does not commit the village to a specific scope, vendor, cost, or implementation of any recommendations — it only authorizes committee-level development of an RFP for board consideration.

President McKay said the item arose from recent budget conversations and an interest among trustees to explore potential efficiencies across municipal operations. The Strategic Initiatives Committee will draft the RFP scope and return to the board with options; the committee may recommend a broad organizational review or narrower scopes depending on priorities.

A separate motion to direct staff to review service levels specifically in the village manager’s office was offered but failed after debate. Trustees stated that a selective review of a single office without a broader organizational context raised concerns; others had urged a targeted review given the current vacancy timing. The board was informed that the village manager position was posted and that staff would follow normal hiring and committee processes.

Why it matters: The board’s directive opens a formal path to consider hiring external expertise to evaluate organizational structure, staffing and service levels, which could lead to recommendations affecting staffing, budgets and service delivery.

Next steps: Staff will collaborate with the Strategic Initiatives Committee to prepare an RFP and bring a draft scope back to the board; no vendor selection or contract will follow without further board action.