University Heights committee approves tablet check-in plan, reviews membership revenue

Committee members agreed on June 18 that replacing the aging desktop used for pool check-in with two tablets (iPads) and a mobile barcode scanner would likely ease long check-in lines on busy nights. Service Director Alan Pennington and pool staff explained the pool uses a cloud-based system called Access Granted to manage passes; committee members and IT staff said tablets that can run the vendor software and a mobile scanner tied to the tablets would allow staff to check people in from outside the narrow pool entry hallway, reducing wait times on crowded evenings.

Mr. King, who commented on compatibility, said the system is cloud-based and that using tablets should be feasible if the vendor’s portal supports barcode scanning. Pennington noted the desktop at the pool dates to about 2015 and is slow; he said staff wants two tablets to operate concurrently and to keep a Clover payment device available for transactions.

On finances, Pennington provided revenue figures: gross revenue through June 16 was $73,171.25 this year versus $56,481.25 through the same period last year. Pass sales year-to-date were 1,134 in 2025 compared with 1,074 in 2024. Pennington said lessons and concessions are roughly steady and that most of the increased gross sales this year came from memberships. Committee members asked staff to produce an itemized list of the IT equipment, software and accessories needed so the finance committee can evaluate costs; Pennington said $1,500 had been placed in the budget last winter for computer/tablet upgrades and staff will present specific purchase recommendations.

Ending: Committee members directed staff to compile a concrete list of IT needs (two tablets, barcode scanner, any required adapters or software licensing) and to proceed with purchases within the approved budget or return with a request for reallocation if costs exceed the existing line item.