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Board approves July and August spending resolutions and accepts May financials as district waits for county digest
Summary
The Gainesville City School Board approved spending resolutions for July and August to maintain operations until the district receives a preliminary digest and final budget figures, and accepted May 2025 financial statements showing a $26.9 million ending fund balance.
Gainesville City School Board members approved spending resolutions for July and August and accepted May 2025 financial statements as staff warned the district is awaiting the county preliminary digest needed to finalize the fiscal year budget.
A board member summarized the timing challenge: Hall County’s preliminary digest had been delayed and the district had not received its preliminary membership-based figures. Staff said the earliest the district had been told to expect a preliminary digest was July 17. The district hopes to present a preliminary budget and millage rate at its July 21 meeting and to adopt a final budget at the board’s early August meeting, contingent on receiving county figures.
To maintain operations while awaiting final numbers, the board approved spending resolutions that allow spending up to one-twelfth of the prior year’s budget. The presenter said one-twelfth of last year’s budget would be about $11,000,000 and gave staffing-related monthly estimates: payroll about $5.3 million, payroll taxes about $388,000, TRS (Teachers Retirement System) about $1,000,000 and state health contributions about $1,300,000, leaving roughly $4,000,000 for other monthly expenses under the one-twelfth calculation. Staff also noted the district may need a tax-anticipation note (TAN) later if revenue timing shifts.
On financial results, the board received May 2025 general fund statements: year-to-date revenues were reported as $104,800,000 (99.7% of budget) and year-to-date expenditures at roughly 92% of budget; the ending fund balance for May was reported as $26,900,000. Board members moved to accept the financial statements as presented.
The board briefly discussed cancelling the July 7 meeting if there was no urgent business; staff said most remaining personnel items could be handled at the July 21 meeting and that delaying would not prevent new employees from attending orientation. The transcript does not record a formal vote to cancel the July 7 meeting.
Ending: The board approved interim spending authority and accepted May financial statements; staff will return with preliminary-budget figures once the county digest is available.
