District staff used part of the meeting to test cameras, program presets and confirm how a monitor and an encoder will be used for future livestreaming and presentations.

An unnamed staff member described the encoder setup: "When I plug it in, I get the instant live feed of the cameras as well as the computers," explaining the HDMI connection that will let the operator switch camera feeds during meetings.

Staff discussed using a single monitor for the encoder during board meetings and switching it back to show presenters when meetings are not being livestreamed. One staff member told colleagues the monitor needs to be returned to a different room by Wednesday and that staff would move it Tuesday afternoon. The transcript records: "Yes. So Tuesday afternoon, we will do that." (speaker identified in the transcript as a staff participant.)

Technicians also discussed programming PTZ-camera presets via the network and noted cameras typically have IP addresses for that configuration. The AVER camera brand was mentioned during testing. Staff explained the temporary presence of a desktop computer: new employees must be hardwired to the district network to change initial passwords, so a computer would remain in the room only until that work is done.

Participants raised an accessibility and room-layout concern: cabinets along the wall were described as part of ADA compliance and could limit how far the room configuration can be shifted. A staff participant said those cabinets "were part of ADA compliance," and suggested options such as recessing the cabinets into the wall or adding supports underneath to maintain clearance.

No formal motions or votes were recorded in the transcript on AV equipment; staff conversation focused on testing, logistics and next steps. The transcript records plans to bring in additional personnel to finalize setup and to test presets and camera movement before the next meeting.