Staff: restroom design contract to go to council; playground civil design due in October with construction procurement in November

Park staff presented a timeline to the Parks and Recreation Committee for a restroom replacement and for a new playground, saying the restroom design and supply contract will go to the town council under a Sourcewell cooperative procurement and that playground procurement is on a separate schedule.

A staff member summarizing Robert’s schedule told the committee that the restroom procurement will go to the September council meeting for approval of a design and supply contract under Sourcewell, and that Romtek was the apparent vendor for design, permitting and supply. The staff member said site and utility design, including pump‑station design and permit approval, would proceed concurrent with the Romtek schedule and that council would be asked to approve construction bids in January.

For the playground, staff said civil design completion is expected in October with a council procurement and construction approval slated for November. Staff described the procurement channel for the playground equipment as Sourcewell and said miscellaneous site items such as swings and picnic tables would be bundled with the restroom/restaurant construction contract.

Why it matters: both projects affect park access and future use. Committee members asked whether the work remained within budget; staff said the project is in the adopted budget but could not recall the exact figure at the meeting. One committee member referenced a budget figure of roughly $2,000,000 but said they did not remember the precise amount.

Details and next steps: staff reported that Romtek’s design and permit approvals were expected by the end of the year and that construction bids would follow council action. For the playground, staff said they expect procurement and construction installation approvals in November after civil design is complete. Committee members asked about construction sequencing; staff said the playground may be completed before the restroom depending on procurement and contractor schedules.

Staff also noted procurement alternatives under consideration, including a potential refurbishment proposal from a company called Kaya that could change the final scope and cost if council approves that approach. A staff member said the committee will receive updates from staff and the town council as approvals and bids proceed.

What’s next: staff will bring the contemplated design and supply contract to the September council meeting and will return to the committee with schedule and budget updates as council action and procurement responses are received.