Facilities study underway; maintenance reports show heavy summer workload and full staffing

District staff updated the board on the ongoing architectural and facilities study and on maintenance work done over the summer. The RRMM team has reviewed Bureau Veritas facility condition assessments, received as-built drawings and scheduled on-site visits in September, the presentation said.
Doctor Johnson told trustees RRMM is reviewing energy-consumption charts, as-built drawings and past facility-investment records so consultants can present programming and adequacy guidelines. The division said demographic geocoding and districting work will use enrollment data after Oct. 1 to ensure bus routes and student placements have stabilized before recommendations are finalized.
Facilities work ties to maintenance operations: maintenance staff summarized work orders submitted from June 9 through Aug. 22, showing middle schools were the highest-volume sites largely because of preventative maintenance on HVAC units. Categories of work listed included electrical rewiring and fixture replacement, carpentry repairs, plumbing repairs, HVAC filter and coil work, safety (camera and badge systems) and general maintenance such as painting and playground mulch.
Maintenance leaders said preventative schedules are tracked in the work-order system, and corrective orders respond to day-to-day needs. The board heard that the maintenance team is fully staffed for the first time in months, a change officials said will improve response times and planned work completion.
The presentation did not request immediate board action; trustees asked clarifying questions about timeline and data sources and were told consultants will present matrices and measurement guidelines in future meetings. The district emphasized that investment history and coded work-order data are being compiled to tell the buildings’ maintenance story to the consultants.