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HR presents biannual personnel report: city workforce, vacancies and temporary hires
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Summary
The Budget Committee received the biannual personnel report, which showed an approved 2025 workforce of about 4,272.61 FTEs, an 8.4% vacancy rate (about 358 positions), roughly 491 temporary employees active as of Aug. 12, and administrative additions and reclassifications described by HR staff.
The Minneapolis City Council Budget Committee received the biannual personnel report Monday, where human resources staff provided a high-level summary of the city’s workforce, vacancy levels, temporary hires and recent administrative personnel actions.
Deb Krueger, the director of operations and human resources, presented the report, which used data from the city’s HR system as of Aug. 12 and was prepared in collaboration with the budget office. "The biannual personnel report was requested through a legislative directive for comprehensive personnel data to support the budget committee's annual work plan," Krueger said.
Key figures reported by HR included an official 2025 council‑approved FTE count of 4,272.61 and an additional roughly 250 funded FTEs active on the city payroll but not included in the official budget book (for reasons such as short-term grant-funded roles or trainees). The presentation said approximately 491 temporary employees were active as of Aug. 12, including election judges, interns and seasonal hires.
Vacancies: HR reported 8.4% of council‑approved FTEs were vacant as of Aug. 12 (about 358 positions), down from 10% in April. Departments with the highest vacancy counts included the Police Department (126 vacancies, about 13% of its workforce), Public Works (about 97.5 vacancies, roughly 9–9.5%) and the Convention Center (about 37 vacancies, roughly 22.5%). Timelines for vacancies varied: 48% had been open six months or less, about 36.5% had been vacant a year or more and about 15.5% had been vacant 7–12 months. Krueger said many long-duration vacancies were sworn police positions or seasonally filled roles.
Hiring status: HR reported that 31% of vacant positions were in active recruitment, 44% had upcoming recruitment planned (including seasonal hiring and trainee promotions) and roughly 25% were being intentionally held for programmatic reorganization or because departments recommended removing funding in the 2026 budget.
Administrative changes: The report listed 34.7 FTEs added administratively year‑to‑date; HR said many of those administrative additions are capital‑funded or paid out of existing non‑personnel departmental budgets. HR also reported 25 job title changes or reclassifications and a small number of interdepartmental transfers that were FTE‑neutral.
Cost and overtime: Krueger said the 2025 personnel budget was about $625 million, with approximately $380 million spent year to date (leaving roughly 39% of the personnel budget remaining). She reported that overtime had a designated budget line (an $11,500,000 figure was cited during the presentation) and provided a year‑to‑date overtime spend figure as presented to the committee; staff noted that public safety departments had incurred larger overtime expenditures than budgeted.
The committee asked for clarification about administratively added FTEs and the policy that permits those changes. Budget director Jane DeCenza and Krueger said the administrative‑add process and criteria are set in the city’s financial policies (staff cited an administrative ad policy section) and that budget office staff reconcile budgetary impacts quarterly.
Chair Aisha Chugtai directed the clerk to receive and file the biannual personnel report. Committee members indicated the report would inform upcoming departmental budget presentations and recruitment follow‑up in the weeks ahead.
