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State’s attorney recommends continued confidentiality for executive minutes, destruction of older audio except for litigation
Summary
The county’s State’s Attorney’s Office recommended keeping previously held executive session minutes confidential and destroying executive-session audio recordings older than two years unless they relate to pending litigation; the committee voted to accept the recommendation.
The State’s Attorney’s Office recommended that previously held executive session minutes remain confidential because the need for confidentiality still exists, and that executive-session audio recordings older than two years be destroyed except for those recordings that relate to pending litigation.
The recommendation was presented during the committee’s biannual review of executive minutes. A committee member said, “It remains the recommendation of the state's attorney's office that all previously held minutes continue to be held because the need for confidentiality still exists and to destroy the executive session audio recordings that are more than 2 years old, except for those that relate to pending litigation.” The committee moved to adopt the recommendation (mover recorded as Paul, second recorded as Chairman Dillon) and the chair stated the motion carried unanimously.
The committee recorded no additional exceptions beyond pending litigation; no alternate retention schedule was proposed in the provided transcript. Staff noted that audio recordings that relate to active litigation should be preserved.
Less critical details: the recommendation follows routine legal counsel practice; the motion passed without further discussion in the excerpt provided.
