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Circuit clerk presents budget; board forwards budget to finance
Summary
Circuit Clerk Greg presented multiple fund budgets, outlining decreases in most funds and proposed line-item changes; the executive board voted to forward his budget to the county finance office.
Circuit Clerk Greg presented the office’s proposed budget to the executive board and the board voted to forward the budget to the county finance office for review.
Why it matters: The circuit clerk’s budget affects multiple funds that support court records, e-citation services, case-management software and staff. The presentation identified fund balances, proposed software and payroll spending changes, and the board’s vote moves the proposal into the formal finance review process.
Greg opened by summarizing recent collections and caseload indicators and by noting staffing changes: he reported $273,008.38 paid to the county and state, $78,075 paid to agencies, collections of $22,038, and that he has hired a new employee who will start Monday with one remaining opening. Orders of protection for June were noted as 144, and 498 for the year through June.
On expenses, Greg said the general fund (O01017) will include a new $7,500 software/antivirus line the office did not use last year and that payroll shows a small decrease due to retirements. He said the office expects a $40,000 increase in case-management costs this year because a prior three-year credit expired.
Greg reviewed several other funds by reported cash balances and line-item changes: the docket/storage fund (O012) with a reported cash balance of $798,652, court automation/portal fund with a reported $531,962 balance, child-support administration (O024) with a reported balance near $70,272, an operations and administration fund with a reported balance (transcript item unclear), and an e-citation fund with a reported cash balance of $76,001.83. He said many maintenance and software contract costs are on multi-year cycles, producing year-to-year fluctuations in budgeted amounts.
Greg also said the e-citation professional-services line was reduced after negotiating with the vendor Quicken and with other agencies sharing some costs; he quantified the e-citation decrease as about $7,400 and said professional services were budgeted at $30,000. He told the board the overall effect was that every fund except one decreased or stayed the same versus last year.
Board action: A motion to forward Greg’s budget to finance was made and the board voted “Aye”; the transcript records the motion carried. Members were asked to initial the top sheet for finance processing. The record does not show a formal amendment to the budget on the floor.
Background and next steps: Greg asked the board to forward the materials to the finance office and requested members initial the top sheet; the board complied and moved the proposal to finance. The transcript does not record a finance office review timeline or a final adoption date.
Ending: The circuit clerk’s proposed budget was forwarded to the finance office for formal review; the board’s action begins the next administrative step but does not finalize appropriations.
