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Fairview committee plans community-level emergency-preparedness outreach, schedules Spanish workshop March 6
Summary
Members of Fairview’s Public Safety Advisory Committee discussed the city’s emergency operations plan now being prepared by consultant Stantec, plans for a March 6 Spanish-language preparedness workshop at Fairview City Hall, and committee-led materials (checklist/magnet) and events to reach apartment residents and other groups.
Members of the Fairview Public Safety Advisory Committee on Monday discussed how to translate a city-level emergency operations plan into practical, household-level guidance and outreach for renters and homeowners.
The committee heard that consultant Stantec is drafting a new Emergency Operations Plan (EOP) expected as “EOP 2025,” and that the city will host a Spanish-language emergency-preparedness workshop on March 6 at Fairview City Hall. John (public works director) told the committee: “They anticipate the completion of EOP 2025. This will produce an electronic version and a hard copy for staff to periodically reference. ... The city will be hosting a Spanish speaking emergency preparedness workshop, March 6 at Fairview City Hall.”
The EOP is being produced under a grant that covers three cities; staff said Troutdale already ran an English workshop in November and Wood Village plans a Russian/Ukrainian session. Committee members emphasized that the city-level EOP will be higher-level (evacuation routes, logistics and congregate points) and will not include operational details that are withheld from the public for security reasons. Committee members proposed producing a separate, short checklist or magnet that residents could put on a refrigerator with concrete steps — e.g., “What to grab if you must evacuate,” numbers to call, and pet and document reminders — and discussed distribution channels (events, city website, water bill inserts, apartment/condo outreach).
Chief (staff) summarized recent public-safety data that fed the discussion: “We had 570 total calls for service in December. 338 were dispatched, 232 self‑initiated,” and noted an unusually high number of reported vehicle thefts in December (11 thefts versus a monthly average of about three). The chief said more-detailed toy-drive and activity statistics would be available to staff by midweek.
Committee members asked staff to confirm whether the city maintains contact lists for condominium associations and apartment management and discussed inviting those property representatives to preparedness events. The group also identified existing community partners and low-barrier program options — for example, a local bank representative who has ready-made materials about safe banking practices and a local taekwondo studio that could lead a self-defense demonstration — as possible supplements to larger, technical presentations (the FBI presentation on cybersecurity was described as highly technical and difficult for some attendees to digest in a single session).
The committee sketched a quarterly outreach plan: two shredding/document-safety events six months apart, one cybersecurity or banking-safety session at a lower technical level than last year’s FBI talk, and one community-focused emergency-preparedness event (with Spanish and English offerings). Budget and resourcing questions — refreshments, space rental, and staff time — were flagged as matters for follow-up with the city manager and budget staff.
Members agreed to refine a short emergency-preparedness checklist and to return the item to the next meeting as old business so the committee can decide format and distribution. Several members said they will attend the March 6 Spanish workshop to evaluate content and suitability for a locally tailored consumer checklist.
The committee also discussed offering a self-defense class as one community event this year; members volunteered to contact local instructors to determine availability and cost and to report back to the committee.
Staff flagged these next steps: share the EOP draft with committee liaisons when available, confirm the March 6 workshop sign-up and outreach materials, assemble contact information for apartment/condo managers if available, and prepare a short draft checklist for the next meeting.
The discussion combined operational updates (consultant timeline, workshop dates) with community-level planning (checklist content and distribution) and did not include any formal committee action on the EOP or event funding.
