The Grundy County Finance Committee on Sept. 8 voted to recommend that the full board contract with Granicus to adopt Legistar as the county's meeting agenda and minute management system, replacing IQM2.
A staff presenter told the committee that IQM2 has been in use since 2015 and that Granicus (which purchased IQM2) will sunset IQM2 after 2026. County staff and IT began demos in late 2023 and vetted at least five products; staff concluded Legistar offered the closest functional replacement and will preserve or enhance current capabilities, including agenda/minute management, legislative file tracking, and integrated audio/video streaming (LiveCast).
The presenter said Granicus agreed to waive a previously quoted data-migration fee for moving approximately 10 years of IQM2 data into Legistar and that the county's one-time implementation fees (roughly $37,000 in the proposal) would be paid from the County Clerk and Recorder stock-storage fund. Annual subscription costs were presented as about $26,000 and would be paid from the general fund; the county currently pays about $19,353 annually for the existing IQM2 service.
Committee members asked about timeline and validation for migration. Granicus's proposed implementation timeline was described in the packet as roughly 25'2 weeks and includes phased configuration calls and training sessions; staff said IQM2 support would remain available during implementation so the county would not be without access to meeting records.
A motion to recommend the Legistar contract to the full board was moved by Eric and seconded by Matt; the committee voted in favor and the recommendation will go to the county board for final action.
Why it matters: Switching meeting-management software affects transparency, public access to meeting videos and records, and recurring county costs. The waived data-migration fee preserves the county's historical meeting records in the new system and reduces one-time implementation cost.
Next steps: The committee's positive recommendation will be considered by the full board at its next meeting; staff will coordinate the implementation schedule and confirm data-migration validation procedures with Granicus before finalizing the contract.