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Council reviews records‑retention update after council member questions about destroying digitized personnel files
Summary
Council discussed a staff proposal to destroy personnel records that had reached retention limits. Staff said retention schedules require destruction of records in all formats unless council elects to amend policy; HR and payroll records are retained separately.
Palm Springs City Council on Sept. 10 discussed a staff filing to destroy records that had reached their retention schedule, including certain personnel files.
Councilmember Reddy asked why digitized copies would not be retained. City staff and the city attorney said the point of a retention schedule is to remove records once the statutory retention period expires; retaining digital copies would defeat the purpose of destroying the record. Staff noted…
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