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Board review: stadium parking lights to move to regular agenda; HVAC filter services recommended for award
Summary
Staff recommended awarding the HVAC filter and replacement contract to SanTech Services for a one‑year term with two renewal options and presented stadium parking‑lot lighting bids (Jet Electric lowest scorer at $441,111 per corrected bid sheet); trustees moved the stadium lighting item to the regular agenda for correction and action.
SAN ANGELO, Texas — District staff presented several procurement items at the pre‑agenda workshop and recommended contract awards and agenda placements for board action.
Why it matters: Contracts for routine maintenance services and stadium safety upgrades involve district spending and schedule implications for school operations and events.
HVAC filters: Maintenance staff presented Bid 25‑008 for HVAC filters and replacement services. The solicitation received two bids; after scoring, the district recommended SanTech Services Inc. of San Angelo as the highest‑scoring and lowest‑priced bidder. The proposed contract would begin Sept. 1, 2025, run through Aug. 31, 2026, and include two one‑year renewal options. Staff noted SanTech has worked with the district for several years and recommended the award be placed on the consent agenda.
San Angelo Stadium lighting: RFP 25‑014 proposed adding six light poles to illuminate both sides of the stadium parking lots to improve nighttime safety and security. Two turnkey bids were received. The administration recommended Jet Electric of San Angelo based on price and scoring. The presentation listed a total project cost of $471,111, including a $20,000 contingency, but trustees identified a discrepancy on the bid sheet (the correct low bid read $441,111). Trustees directed staff to move the stadium lighting item from consent to the regular August 25 agenda so the board book can be corrected and the item considered with accurate numbers. Staff also noted equipment lead time of 98 days and an installation window that could extend project work into the fall; staff said work should not impede parking access around the stands.
Ending: Staff will correct the bid figures in the board book and return the stadium lighting item on the regular meeting agenda; the HVAC contract award recommendation will remain on consent unless trustees request otherwise.
