Recorder Kylie presented a proposal at the budget hearing to digitize legacy land records and expedite public access using the recorder's perpetuation fund. She said the office has already generated online revenue through a private document service and proposed a staged plan to image and index deed books, grantee/grantor indexes and miscellaneous records dating back to 1830.

Kylie said the county's existing vendor work on film has been useful, but bound books require different scanning techniques and indexing is labor intensive. She showed a vendor estimate that stages work and yields these approximate costs for stage 1–2: index books about $30,000 and deed books plus grantee/grantor and miscellaneous indexing bringing the initial two stages to roughly $222,000 total. Kylie said index work is the highest per‑document cost because it requires human data entry and validation.

Kylie proposed using perpetuation revenue to fund the effort and asked for a modest, part‑time backfile position (budgeted roughly $8,000 in the draft) to do county‑side indexing and validation so the county retains control over searchable formats. She said the recorder's office has generated $120,408 in additional DocSpot revenue between 2020 and August of the current year and that those receipts are held in perpetuation.

Commissioners and staff said the proposal should be coordinated with a countywide digitization concept (Document Mountain) and that any overlap with other county scanning efforts needs review. A county project manager said the recorder had been specifically excluded from an earlier countywide contract and recommended further due diligence; the council agreed to treat the request as a placeholder while staff review options. No appropriation was voted at this session.