County approves $12,333 server upgrade and ProWest agreement to migrate GIS to ArcPro

Pipesaukee County commissioners on Sept. 9 approved a $12,333.34 agreement with ProWest Data to upgrade the county's ArcGIS server environment and migrate to ArcPro. The county's environmental administrator, Kyle Greer, told the board the upgrade is required because the older GIS platform will lose maintenance after 2026.

Greer said the ProWest proposal covers server updates and installation work and that the county has approximately $11,000 remaining from a public land‑survey/grant budget line that could be shifted to cover most of the cost. He summarized existing GIS allocations: $33,000 budgeted from the public land survey grant and a $22,000 agreement with ProWest for mapping work, leaving roughly $11,000 available.

Commissioner questions focused on ongoing support and invoicing. Greer said ProWest has indicated some work is charged per call or task and that the county currently meets monthly with a ProWest representative because several agreements have been delayed. Greer said he had evaluated other providers but did not recommend switching at this time.

A motion to approve the ProWest server upgrade using available grant funds passed by voice vote. The board chair later thanked Commissioner Richard following the vote.

Greer told the board new virtual servers would replace six‑year‑old hardware and that the update should support the county's GIS work for roughly five to 10 years; exact virtual machine specifications will be provided to IT staff. Greer also said the county planned to continue pictometry flights and related GIS activities funded through the public‑land mapping allocation.

The board did not record a roll‑call vote; the motion passed on a voice vote.