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Committee adopts expanded monthly expense report to give board more detailed budget oversight
Summary
The committee approved a revised monthly expense report that breaks district spending down by function and by major object codes (salaries, benefits, purchased services, supplies, capital) to give board members more detailed, timely fiscal oversight.
The Finance & Facilities Committee approved a change to the district’s monthly expenditure reporting format to provide greater detail by function and object category, staff said.
Miss Jamies (finance) presented an expanded expense report designed to be produced directly from the district’s financial system. The revised report shows each major function (for example, classroom instruction) broken into object‑level categories such as salaries, employee benefits, purchased services, other charges, materials and supplies, and capital outlay. Staff said the new format provides better month‑to‑month insight into where money is spent and reduces the need to compile multiple supporting spreadsheets to present a single summary.
Committee members approved the new report format and asked staff to continue refining revenue and other reports in future months. Staff said the revenue report currently provided meets committee needs but that additional improvements to reporting will be evaluated. The committee voted to adopt the expanded expense report format and requested that staff start producing it for the upcoming fiscal cycle so members can monitor both totals and object‑level trends.
