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Stayton finance director reports 55% of annual budget spent through third quarter; contingency moved to cover facility costs
Summary
City Finance Director James Brand told the council the city has spent 55% of its budget through nine months, highlighted overspending at the community center and pool due largely to personnel and a kitchen remodel, and said staff will move $23,000 from contingency into operating lines.
James Brand, Stayton’s finance director, presented the third‑quarter financial update to the council on May 19, saying the city has spent about 55% of its budget nine months into the fiscal year and that staff will move contingency funds to cover identified shortfalls.
“This analysis is sharing some of the same philosophies that we’ve been talking about. We’re budgeting for possibilities, but we’re realizing realities,” Brand told the council, and he corrected a line in the report to note the ASR project figure should read $1.25 million, not $1.25.
Brand said the community center’s percentage of spending looks high partly because of a one‑time kitchen remodel and earlier underbudgeted personnel costs. He told the council staff would move the contingency balance into operating to shore up those lines: “The contingency is $23,000, and we’re gonna move all of that into the operating budget.”
Councilor Sims asked whether the contingency transfer will cover the remainder of the year; Brand replied, “We think it will. We’re watching it very closely.” Brand reported the pool fund was running at roughly 80% of budget with 75% of the year elapsed and said the city is considering reduced, low‑attendance swim sessions for June to save lifeguard costs.
Brand also walked through an expenditures chart showing personnel at 37% of expenses, capital outlay 31%, services and supplies 26%, and debt service 6%. He said some grant projects have not yet started, which contributes to underspending in certain funds.
What the council directed: staff said they would move $23,000 from contingency into operating lines to cover personnel and one‑time repairs; no formal vote was taken on the floor. Council members asked staff to monitor the pool and community center spending closely and return updates as needed.
