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HVAC change orders add roughly $112,000 across three schools; temporary cooling installed while units arrive
Summary
Change orders for HVAC work at Eugene Field, Edison and Mark Twain total roughly $112,779; staff said some rooftop units were misidentified on drawings, additional electrical work was required, and temporary air conditioning has been installed where needed.
District facilities staff presented change orders for HVAC work at three elementary schools and explained the reasons for added costs. Change order #1 for Eugene Field was $5,574.60 and covered additional skilled labor, hardware and piping for gas units. Edison’s change order #1 was $38,606.68 and covered additional gas piping, procurement of carrier units not available at bid time, and unforeseen electrical work. Mark Twain’s change order #1 was $68,597.79 and primarily stemmed from an unexpected roof structure material, additional curb modifications, an omitted rooftop unit in the architect’s drawings (about $17,000), and added wiring for duct detectors tied to the fire system.
Casey and facilities staff told trustees they could not determine all mechanical details before opening sections of buildings; once crews exposed roof and mechanical areas, they found differing materials and uncharted ductwork that required on‑the‑spot adjustments. The district said these issues delayed procurement and required extra work overseen by the construction manager.
On readiness: Eugene Field’s equipment had final turnover testing and staff said the building was ready. Edison and Mark Twain faced manufacturer lead‑time issues; the district reported that some rooftop unit curbs arrived on March 20 and that all remaining equipment was expected by the end of the week; as a precaution staff installed temporary air conditioning so that every learning space had cooling. The district said the HVAC units are standard equipment repairable by local contractors and not proprietary hardware.
Financial oversight: staff said they will present cumulative project totals and updated change‑order sums at the next meeting; one presenter estimated the total for the three schools was approximately $1.2 million but asked the board to wait for full accounting in the next packet. Trustees were told the HVAC costs are part of the bond‑funded capital program and that those funds are restricted to brick‑and‑mortar work.
