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Board set to reaffirm Uniform Complaint Policy; staff outlines Title IV spending and procedures
Summary
Staff reminded the board that an annual review of the Uniform Complaint Policy is required because the district receives federal funds; staff described last year’s Title IV allocation and typical allowable uses and said a reaffirmation will return for board vote next month.
School staff told the board the district must review and post its Uniform Complaint Policy (UCP) annually because it receives federal funding, and staff outlined the district’s recent Title IV activity and requirements.
"This is policy that is required since we receive federal funds," a staff presenter said during the meeting. The presenter explained that the UCP covers complaints alleging discrimination, harassment, bullying against protected groups, violations of state and federal program rules, requests related to fee waivers for educational activities and other program compliance issues. The compliance officer for the district was identified internally as the point of contact for submitted complaints.
On Title IV funds, staff said the district received approximately $85,000 in the prior year. "Title 4 funds are transferable. That means that we could transfer those funds to be used for Title I or Title II applications," the presenter said, and added that a portion of Title IV must be used for well-rounded educational opportunities, student safety and the effective use of technology. Staff said a needs assessment is required every three years and that allocations for field trips, student transportation to summer bridge activities and instructional-technology coordinator salaries were among last year’s uses.
Staff told the board the UCP and related annual notices would be distributed to classrooms and the district would post the policy online and in handbooks; complaints must be submitted in writing and follow a specified timeline with mediation, investigation and a written decision, with appeals to the California Department of Education (CDE) where applicable.
Board action: staff said they would return next month with the formal reaffirmation for a vote, pending any updates to the CDE program list.
