EDC and City of Bandera discuss draft administrative services agreement; no approval tonight

The Bandera Economic Development Corporation reviewed a draft professional services agreement that would have the City of Bandera provide administrative services to the EDC, but the board did not approve the agreement because key terms remain blank. "This is just gonna be discussion tonight. We won't be approving it because there's a lot of blanks and things that need to be filled in," said Board member Jill when introducing the item. The proposed contract would define which city personnel provide services, how billing for city hours and after-hours work will be reimbursed, and the scope of administrative tasks (agenda preparation, minutes, bookkeeping and postings). Board members raised concerns about city employees doing EDC work during city hours and billing the EDC for that time, describing past situations where employees billed set hours while performing work during normal city time. Attorney Matt said the agreement is allowable under the EDC bylaws and that it will also need review and approval by the city council because city employees and public funds are involved. Staff recommended monthly invoices to track time and suggested keeping the scope broad enough to cover typical administrative tasks but specific enough to stay within the city's and employees' capacity. The board asked staff and the attorney to finalize the scope and billing terms and return with a revised draft at the next regular meeting in two weeks.