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Council approves Samsara fleet software contract; members discuss term limits for personal-service contracts

5764798 · September 3, 2025

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Summary

Geneva authorized a not-to-exceed $64,127.26 contract for Samsara fleet software and discussed why the contract is tied to the mayor's term; staff said the new system will integrate with existing software and is budgeted for GPS services.

The council approved a resolution authorizing the purchase and implementation of Samsara fleet software for public-works fleet management at a cost not to exceed $64,127.26, with the contract written to align with the mayor's term. Staff described expected benefits including integration with the city's mill-soft software, engine monitoring and diagnostics, real-time tracking to support winter salt and brine application, and other fleet-management features.

Alderperson Bowery asked why the council was not purchasing additional optional hardware (card readers) noted in the packet; staff said those items were not budgeted for the current year and might be added in future years if funds allow. Alderperson Kasarag questioned why the contract length was tied to the mayor's term. Staff explained this is standard practice for personal-service contracts and that such contracts are often tied to the mayoral term when they exceed a single year.

Council members noted the monthly unit cost comparison: staff said the current cost is $18.95 per unit per month and the Samsara cost would be about $19 per unit per month. The council approved the contract by voice vote with no recorded opposition.