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Clerk presents RC-3 notice for 30 boxes of microfilmed records; commissioners discuss shredding and historical transfer
Summary
County clerk presented an RC-3 disposal notice for 30 boxes of microfilmed records; commissioners discussed the 15-day notice requirement, potential donation of historical materials to the local historical society and the process for shredding confidential records.
Williams County commissioners reviewed an RC-3 records-disposal request covering 30 boxes of records that were microfilmed and discussed timing, retention rules and possible transfer to the historical society instead of shredding. Why it matters: The RC-3 form notifies the state records center and the public that paper copies can be destroyed once microfilm or digital copies are verified; staff described a minimum 15-day notification window before disposal…
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