Paige (County Treasurer) briefed the commissioners court on changes to employer reporting requirements and recommended the county stop routine paper mailings of IRS Form 1095‑C and instead provide them on request with online posting.

Paige said recent federal changes and regulations, including the Paperwork Burden Reduction Act and the Employer Reporting Improvement Act (HR 3797 and HR 3801 as referenced in the meeting), mean the county no longer must mail the forms to employees but still must perform required federal reporting. She said the county typically hires an outside vendor (TAC) to prepare those forms and that the vendor’s price can be reduced if the county opts out of default paper mailing.

Paige recommended reducing the per‑employee vendor fee to $3.25 and posting the documents on the HR and treasurer websites so employees can access them online or request a mailed copy. The court approved the change; a motion to “opt out of the default paper mailing arrangement and do that on an if‑requested basis” passed.

During the discussion Paige referenced the prior fee level in multiple ways (at one point saying $4.25 and later confirming the current fee as $4.75), and recommended the county proceed with the lower $3.25 charge if the court approved the opt‑out. The court asked staff to post the forms on county web pages and to coordinate with the vendor on the contract change.

The action does not eliminate federal reporting obligations; it changes how the county delivers the employee copies. The court’s approval directs staff to finalize the vendor arrangement at the reduced per‑form fee and to publish access instructions online for employees who want printed copies.