Facility managers and the court focused on a persistent leak at the 205 Annex that produced standing water and interior damage during a recent heavy downpour, and discussed whether to pursue a limited corner repair or a broader HVAC phase‑2 and reroof that could address both leak and aging-roof issues.

Why it matters: the leak has produced interior flooding near return-air plenums and electrical equipment; staff said repeated ponding during extreme rain events has made the issue urgent and could pose safety and asset‑protection risks.

What staff reported
Kelly (Director of Maintenance) and John (staff member) described a complex leak beneath a louvered rooftop structure staff members referred to as the “doghouse.” Visual inspection found streaking and evidence of water movement on the concrete deck near the doghouse; staff said the leak is apparent only during extreme ponding events such as Hurricane Harvey and a recent two‑hour heavy rainfall.

Planned testing and options
Kelly and staff proposed a systematic test plan using a fire-department connection to flood individual roof sections while the team observes where water penetrates the roof-deck and doghouse area. Commissioners instructed staff to schedule that test and to reclassify the item as a high priority for immediate diagnosis.

Cost and scope discussion
John said the HVAC phase‑2 — described in the presentation as the water-side HVAC work and an energy-recovery unit (ERV) installation that would remove the doghouse — was estimated at roughly $500,000. The working estimate for a full reroof was about $400,000; staff noted the corner around the doghouse would be reroofed as part of phase‑2 in any case, and commissioners discussed whether to reroof just the corner or replace the entire roof given the roof’s age (25–26 years).

Court direction
By consensus, commissioners moved to treat the 205 Annex leak, the doghouse testing and necessary short-term repairs as high priority so staff can return with firm numbers. Staff will also present refined phase‑2 designs and cost estimates so the court can weigh the expense of a targeted repair versus a larger roof/HVAC replacement.

Ending
Staff set a near-term meeting to start the roof-flood test with fire‑rescue staff and to present updated cost estimates and a recommendation on whether to proceed with a corner repair or whole-roof replacement.