Callahan County raises internal purchasing thresholds to reflect new state threshold

Callahan County Commissioners Court approved updates to the county’s purchasing policy on Aug. 25 to align internal procedures with a legislative change that raises the formal bid threshold from $50,000 to $100,000 effective Sept. 1.
A staff presenter summarized the county’s existing policy tiers (department discretion below $1,500; three verbal quotes between $1,500 and $15,000; three written quotes between $15,000 and $50,000; formal bid or cooperative purchasing at $50,000 and above) and proposed new internal thresholds: department discretion for purchases under $5,000, verbal quotes for purchases in a revised midrange, written quotes between $30,000 and $100,000, and the formal-bid/cooperative requirement at $100,000 and above. Commissioners discussed making the internal $50,000 requirement to appear before court rise to $100,000 as well to reduce administrative burden.
Commissioner Clark moved to approve the updated purchasing policy; Commissioner Windham seconded, and the motion passed with no opposition. Staff said the revised thresholds can be adjusted later if commissioners prefer different levels.
Meeting discussion noted departments should document attempts to obtain quotes when vendors do not respond. The court’s action implements the procedural update; it does not itself change state law.