Court approves RFP for courthouse audio-video redesign; walkthrough set for Aug. 14

Callahan County Commissioners Court on July 28 approved a request for proposals for a turnkey audio-video design and installation covering multiple rooms in the courthouse, including the community room, first-floor conference room and the second-floor commissioners’ court, among others. Sam described the work as design-based and highly technical, saying the county wants vendors to propose complete designs that include equipment brand and model numbers, a one-day on-site training session and a turnkey installation so vendors bear responsibility for integration and functionality. Sam said the court should weigh technical approach and design heavily (40%), followed by company qualifications (25%), pricing and value (20%) and local resource availability (15%). He recommended vendors be within 250 miles to ensure future service availability. The court set an optional walk-through for Aug. 14 at 10 a.m., a deadline for follow-up written questions on Aug. 15 at 10 a.m., and sealed proposals due Aug. 22 at 10 a.m. Commissioners agreed they would open proposals on the Aug. 25 meeting date and likely table them for further technical review before selecting a vendor. Commissioner McGowan moved to approve the RFP outline and advertise; Commissioner Windham seconded the motion, which passed with all present voting in favor.