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Council approves payment for CCMG paving invoice pending engineer confirmation
Summary
Council approved payment of the Millstone invoice for the 2024 CCMG paving project contingent on clarification from the project engineer (Global) that work meets the contract scope.
Council members discussed Invoice #258029 from Milestone for the 2024 CCMG road paving project (2024-2 CCMG). INDOT’s purchase order covered a portion of the bid; the town was responsible for the remainder under a cost-share arrangement. The Millstone bid plus retainage and INDOT funding amounts were presented in meeting materials.
Because council members noted outstanding site concerns (cones remaining on the street and unfinished-looking areas at certain corners), the council moved to approve payment to Milestone contingent on clarification from Global (the town’s project engineer) that the work was complete per contract terms. A motion to approve payment pending discussion with Global was made, seconded and recorded as approved.
Why it matters: paying the invoice closes out a federal/state-supported road project and triggers retainage/reconciliation with INDOT, but council members said they wanted engineer sign-off to ensure surface and restoration work met the contract scope and to avoid paying while visible deficiencies remained.
Next steps: staff will contact Global for a project review; council asked for confirmation of completion before final payment is released.
