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City awards asbestos-abatement contract for municipal garage and plans administrative moving agreement after bidder withdrawal
Summary
The Board approved Environmental Operations Inc. for asbestos abatement at the Municipal Maintenance Facility and the city manager said he will administratively award a moving contract to the second bidder after the lowest bidder declined to sign.
The Board of Aldermen on July 22 approved an asbestos-abatement contract with Environmental Operations, Inc. for the Clayton Municipal Maintenance Facility at 8300 Shaw Park Drive. Public Works staff said the base bid for asbestos abatement was $17,761 with an alternate for daily air monitoring of $1,320; the board approved a $21,000 authorization including contingency.
Why it matters: the municipal garage is scheduled for rebuild; asbestos-containing materials must be removed and monitored before contractors mobilize. Staff said bids were solicited and a pre-bid meeting attracted about 16 prime contractors.
Contract award and budget - Contract: Environmental Operations, Inc. recommended; base bid $17,761; alternate (air monitoring) $1,320; recommended contingency $1,919; total $21,000. Staff said the work will mobilize in September and that the project costs were included in the approved bond-funded project budget.
Moving contract and administrative approval Separately, staff told the board that Fry Wagner Moving and Storage (the apparent low bidder on a moving contract) declined to sign the contract due to an internal policy. The city manager said he intends to administratively approve the second-ranked bidder's proposal for $12,645 so the moving work can proceed on schedule; staff explained that the manager has authority to approve contracts below $50,000 that are not public improvements. The manager said delaying would cause schedule ripple effects that could delay asbestos removal and construction mobilization.
Board action The ordinance authorizing the asbestos-abatement contract (Bill 7079) was adopted unanimously. The board heard the manager's intent to approve the moving contract administratively; no ordinance was required because the moving contract is not a public-improvement contract and the amount is within the city manager's administrative authority.
Ending Environmental Operations is expected to mobilize in September to complete abatement before contractors begin construction; the moving contractor will be administratively approved to keep the project on schedule.
