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City of Republic to replace Tyler with Sage Intacct, launch Square payment pilot and integrate PayStand in Project Genesis
Summary
CFO Bob Ford outlined the city's Project Genesis rollout, including a November 1 go-live for Sage Intacct as the core ERP, ADP payroll integration in December, an October 1 Square point-of-sale pilot for parks, and adoption of PayStand for accounts receivable invoicing.
Bob Ford, Chief Financial Officer for the City of Republic, outlined the Project Genesis enterprise software rollout and a move toward paperless payments at a city workshop, naming the primary platforms and target go-live dates.
Ford said the city will replace its current Tyler systems with Sage Intacct as the core financial engine and that "We will go live with Sage Intacct ... on November 1." He described ADP as the HR and payroll solution that will be deeply integrated with Sage Intacct and said ADP will go live on Dec. 21 to capture a full payroll cycle in the new system.
The nut graf: Project Genesis ties a new ERP (Sage Intacct) to payroll (ADP), a new utility-billing solution and modern payment tools to reduce cash handling and move the city toward a paperless payments model.
Ford said the city will replace Tyler-based utility billing with Continental Utility Systems (a vendor referred to as Continental) to provide a more streamlined customer portal and billing experience. He said the city will pilot Square as a point-of-sale tap-to-pay solution for parks and go live with Square on Oct. 1 to reduce on-site cash handling; he added that the city currently uses Loomis armored car service to collect cash but wants to minimize the need for cash pickups.
On AR/invoicing, Ford said the city will adopt PayStand for accounts receivable invoicing because it integrates with Sage Intacct and will make community-development invoicing and collections easier. Ford described the overall objective as reducing paper and cash handling across departments and improving customer-facing payment options.
Ford and staff acknowledged some elements are further along than others: utility billing conversion is "a little more cut and dried," he said, while community-development automation still requires development with staff. Council members asked whether permits and bidding will be paperless; Ford said that is the goal but that some comm-dev processes will be built as they go.
Ending: Ford said Project Genesis is a multiyear, multi-module effort touching every department and that staff will bring implementation timelines and additional details to council as modules approach their go-live dates.
